GMT Terms and Conditions
Global Mystery Tour Terms & Conditions
Please ensure that you have read these terms and conditions carefully before applying for The Windy 500. We would like you to be fully aware of what you can expect from us and also what is expected from you. Although these terms and conditions may be written in a light hearted manner, the message and its meaning should be taken seriously.
- All participants will be required to sign a copy of these terms and conditions prior to the event. Participants will not be eligible to come along unless they have signed to say that they agree with these terms and conditions.
- The Windy 500 Global Mystery Tour is designed to take participants to destinations that they may not have considered as holiday destinations before. It is not designed to be a package tour where participants are herded like sheep. We will have booked the major transport and hotels required in advance, however in many cases, it will be down to participants to make their own way from airports to hotels for example. We may well provide some information on what transport is available, but you will need to use your own initiative at times.
- Travel insurance isn’t just a sensible option, it is compulsory to have some to come on the Global Mystery Tour. Likewise medical insurance. Participants will be expected to purchase their own policies.
- We shall be providing tickets and information regarding various forms of transportation that we might be taking. Should a participant fail to catch a plane/train/bus or other transport that has been booked, then any additional costs accrued to catch up once more with the group will be the responsibility of the participant.
- We shall be providing medical advice prior to setting off, based on Government travel advice at the time of research. This might include any inoculations that are recommended for the area or areas that we shall be visiting, what malaria medication that is recommended. We can accept no responsibility for any illnesses, accidents or medical issues.
- Whilst every effort will be made to find some adequate but good value accommodation whilst we are abroad, please be aware that we will not have personally checked any of the accommodation. Our recommendations and bookings will be based on travel review sites, such as Trip Advisor and other similar websites. If participants do find fault with any of the accommodation, they will be expected to take up any issues with the hotel management. It should also be noted that we shall not be staying in any hotel for more than a few nights.
- As with previous events, regular information sheets will be provided. These should include such information as local currency, directions, places of interest, suggested modes of transport, hotel addresses, etc. Again, this information provided will be as accurate as possible, but please be aware we have been unable to check it out in advance. We claim no responsibility for any inaccuracies.
- Please ensure that all participants have valid passports before we travel. Some countries insist on you having 6 months validity on your passport after your return date. If you do need to renew a passport, you can spend a whole day in Newport and pay a fortune if you want to do it the day before we leave, or you can make sure it is valid well in advance and do it by post. Your choice, your responsibility.
- Independent travel, in fact any travel abroad has its dangers. Standards of driving, health and safety and conditions of transportation may be considerably lower than you may be used to in the UK. We would urge you to proceed with caution. We accept no responsibility for road traffic accidents, alcohol related accidents or in fact any sort of accident.
- Unlike many ‘alternative’ holiday services this type of trip is, by its very nature, unpredictable. For this reason our published itineraries, costings etc should be seen as statements of intent, rather than contractual obligations. A variety of factors including (but not limited to) civil unrest, war, transport difficulties, strikes, sickness, quarantine, local regulations, weather conditions, natural disasters, and other force majeure may cause us to alter the stated programme, and/or incur additional expenses. The project leader will consult the team members and make any changes necessary, but you will be responsible for any additional expenses incurred, which, depending on the circumstances, may be recoverable on your travel insurance. We will endeavour to keep changes to a minimum, but if they are necessary they will always be made with the group aim, as well as the enjoyment and welfare of the group in mind. We cannot be held responsible for the results of any changes or delays if caused by any of the above factors. However, we would like to stress that the problems outlined are unlikely events, even in these remote areas.
- We reserve the right to refuse any application without giving reasons. A deposit will be required to secure your place on the event. This deposit is non refundable unless the event is cancelled by the organisers. Your application will be verified after entry form has been completed and entry fee paid.
- Participants will be required to pay for the main flight approximately 7 months in advance of the event. You will be notified of the amount and how to pay around this time. Participants will also need to pay for accommodation and other transport that needs to be booked in advance. This will fall due around 5 months before the event and again you will be notified before this is required.
- The company has two bank accounts, a company account and a client account. The money paid by participants will be held in the client account, so that if something should happen to the company, this money can be repaid to participants (until it is used to pay for transport or hotels). It is just held on their behalf, and does not become an asset of the company. It cannot therefore be offset against any overdraft in the company account.
- Although we may have some first aiders on the trip, your own health and fitness are your own responsibility. If you have a medical condition that could cause concern, please report this to organisers or at the very least to one of your fellow travellers and consider whether your participation is likely to put yourself or others in danger.
- Everyone is entitled to their opinions on race and diversity however we would like to make it clear that whilst in other countries we will be under scrutiny. We are keen to promote a positive (though slightly eccentric) image of British people abroad and do not want to be associated with loutish behaviour, bad manners, racist abuse and similar. If you feel the need to get blind drunk every night and tell the local inhabitants what you think of their religious beliefs or dress code, please don’t apply. We expect participants to behave in a respectful manner and where possible accept the local codes of conduct. The tour will not stop should anyone find themselves incarcerated having upset the locals in any way.
- Once we set off there will have to be a fairly rigid timetable set. We will have planes/trains/buses to meet and other deadlines. Hence, should a participant have any problem which will prevent them continuing with the event, the rest of the participants will have to continue without them. Catching up instructions and directions may be requested from the organiser.
- Whilst we would positively encourage photography and video footage being taken on the trip for your own use, any commercial use or broadcasting of footage from the event needs to be approved by the organisers. You may not sell footage of the event yourself without the permission of the organisers.
If you have any doubts or queries regarding any of the above points, please feel free to contact us for further clarification.